Managing Your Team

Update permissions and remove collaborators

Overview

As your project evolves, you may need to adjust who has access and what they can do. This guide covers managing your existing team.

Viewing Your Team

To see all collaborators on a project:

1. Open your project
2. Go to Settings
3. Scroll to the Collaborators section

You’ll see two lists:

• Active Collaborators - People with current access
• Pending Invitations - Invitations not yet accepted

Collaborator Information

For each active collaborator, you can see:

Field	Description
Avatar	Profile picture
Name	Display name
Email	Email address
Permission	Current access level
Actions	Update or remove options

Updating Permissions

To change a collaborator’s permission level:

1. Find the Collaborator

   Locate them in the Active Collaborators list

2. Click Permission Dropdown

   Click on their current permission level

3. Select New Permission

   Choose either Read Only or Read & Write

4. Confirm

   The change takes effect immediately

Only project owners can change permissions. If you’re a collaborator, you’ll see permissions as read-only badges.

When to Upgrade Permissions

Consider upgrading from Read Only to Read & Write when:

• Someone needs to contribute code
• A reviewer becomes an active developer
• Project scope expands for a team member

When to Downgrade Permissions

Consider downgrading from Read & Write to Read Only when:

• Someone’s role changes to review-only
• Reducing access for security reasons
• Temporary restriction during sensitive periods

Removing Collaborators

To remove someone’s access completely:

1. Find the Collaborator

   Locate them in the Active Collaborators list

2. Click Remove

   Click the remove/trash icon next to their entry

3. Confirm Removal

   Confirm when prompted

Removal is immediate. The person will no longer see the project on their dashboard and cannot access any project data.

What Happens When You Remove Someone

• They lose all access immediately
• The project disappears from their dashboard
• Their past commits remain in the project
• They cannot view, pull, or push
• They can be re-invited later if needed

Managing Pending Invitations

For invitations that haven’t been accepted:

Resend an Invitation

If someone didn’t receive or lost the email:

1. Find the pending invitation
2. Click Resend
3. A new email is sent

Revoke an Invitation

If you no longer want to invite someone:

1. Find the pending invitation
2. Click Revoke
3. The invitation link becomes invalid

Bulk Management

For larger teams, consider these strategies:

1. Regular reviews - Schedule monthly permission audits
2. Documentation - Keep a record of who should have access
3. Onboarding checklist - Standard permissions for new team members
4. Offboarding process - Always remove access when people leave

Team Size Limits

VibeHub Hobby tier may have limits on team size. Check your plan for:

• Maximum collaborators per project
• Total collaborators across all projects

Troubleshooting

Can’t Remove a Collaborator

• Make sure you’re the project owner
• Check that you’re not trying to remove yourself
• Refresh the page and try again

Permission Change Not Working

• Verify you have owner access
• Check your network connection
• The change should be immediate - no save button needed

Collaborator Can’t Access Project

• Verify their invitation was accepted
• Check they’re using the correct email account
• Confirm the project visibility settings

Best Practices

Regular Audits

Review your collaborator list monthly. Remove anyone who no longer needs access.

Document Access

Keep a simple record of who has access and why, especially for sensitive projects.

Prompt Offboarding

When someone leaves the team or project, remove their access immediately.

Least Privilege

Default to Read Only access and upgrade only when needed.

Next Steps

Invite More Collaborators

Add new team members

Project Settings

Configure other project options